Your commercial property portfolio. One source of truth.
Every lease, obligation and pound on one screen you can trust. PropertyAxis360 brings owners, managing agents, occupiers and contractors into one governed platform — leases and key dates, a real rent ledger wired to your accounts, compliance, documents and the audit trail behind every action. Commercial property only.
Owner owns the record · Agents removable without data loss · Row-level isolation, provable
10 King Street
Meridian Coffee Ltd
Fire risk assessment overdue by 12 days
Dock Road Estate
3 occupiers
Rent review due in 18 days
Northgate House
Vacant
2 maintenance jobs open
The Old Exchange
Harbour Legal LLP
All clear
Illustrative — your properties, your data.
Three questions every property team has to answer.
Most software stores your records. PropertyAxis360 tells you what they mean — what needs you now, who owes what, and who is allowed to see it.
What needs me today?
A portfolio cockpit scores every property red / amber / green and writes the single next action — an overdue task, a lapsing certificate, a rent review inside its window — so nothing rots quietly in a spreadsheet.
Who owes what?
Rent demands and receipts become a live arrears position, aged FIFO and reported as past-due everywhere — dashboard, cockpit, property card and lease headline all agree.
Who can see this?
Owners own the record. Agents act on behalf and can be removed without data loss. Occupiers and contractors see only their own. Enforced in the database, not just the screen.
The full operating system for commercial property — built, not promised.
Not a roadmap. Every capability below is live today, in one governed platform, integrating with the specialist systems you already run rather than replacing them.
Leases & key dates
The commercial lease as a governed record, not a PDF in a drive.
- Lease lifecycle with four-eyes approvals, sealing and legal hold
- Critical-date engine — rent reviews, break clauses, LTA 1954 notices, expiries, each with its own lead time
- Calendar and key-dates timeline per property
- AI lease extraction + OCR — every suggestion human-approved
- E-signatures bound to the document's integrity hash
Money
A real ledger, and the accounting systems you already use.
- Rent demands and receipts with FIFO-aged, past-due arrears
- Xero and QuickBooks — live, two-way, penny-reconciled
- Full RICS service charge: budget, apportionment, expenditure, statements, reconciliation
- Accountant pack and per-property financials
- Monthly rent roll, collected-this-month and overdue on the home dashboard
Compliance & documents
Certificates that can't lapse unnoticed; files you can trust.
- Compliance register — EPC, EICR, fire risk, asbestos, insurance and more, with lead times
- Document vault with malware scanning, integrity hashes, sealing and retention
- 23 solicitor-gated letter templates, plus your own custom letters
- Insurance register and inspections / condition records
People & portals
Everyone who touches the property, confined to exactly their part.
- Managing-agent workspace — cross-client dashboard, per-property scoping, on-behalf audit, instant revocation
- Ownership transfer that keeps the record with the owner
- Occupier portal — self-upload documents matched to their own lease
- Contractor portal — one job, nothing else
- User and team administration, invitations, multi-factor authentication
Operations
The day-to-day, with the approvals that matter built in.
- Maintenance jobs and quotes with owner four-eyes approval
- Tasks, notes and collaboration with evidence on completion
- Per-property activity feed from the immutable audit trail
- Installable app with web push notifications
- Global search and saved views
Intelligence & reporting
Know what your records mean, and get it in front of the right people.
- Portfolio cockpit with RAG health and a written next action per property
- WAULT and portfolio analytics
- Report hub, custom report builder, CSV and PDF on your own letterhead
- Scheduled reports delivered on a cadence
- Data enrichment with provenance — EPC, flood, planning, Companies House verification
- CSV import with rollback, and an ingestion API
Integrates with Xero and QuickBooks for accounting. Payments and further integrations follow — we build the property record and the decision layer deeply, and integrate the rest.
Isolation you can prove, not just promise.
Every organisation’s data is fenced at the database with row-level security — the same boundary whether a request comes through the app, the API or a portal. The owner owns the record; a managing agent can be removed without losing a byte; occupiers and contractors are confined to their own.
“Leakage between customers is catastrophic — legal, regulatory and reputational. So isolation is enforced in the database, and every action is written to an immutable audit trail.”
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